Human Resourse management at a club

I serve as a secretary for one of cultural club at Baruch. We had our first meeting for this Spring semester on Tuesday, which followed Thursday schedule.A week ago, our staffs had roughly arranged activities for this semester and talked about this first meeting in details. In our staff meeting, we tried to figure out the weaknesses of our club and tried to improve it in this semester. We found that our club wasnt effective that we had attracted fewer and fewer new members and lost new members. I had done a survey on those new memebers about their comments or feelings to our club. I found that people couldnt get melted into our club through those games because they felt people played within their own group/circle.Also, some people didnt even know our club existed. In order to be more effective, we work on human resource management--every officer has his or her own responsibility. For that first Spring semester meeting, we assinged one position for every officer and made sure every officer understands what would be going on in every event. However, there was one officer, who was supposed to be a MC, got into an emergency and couldnt attend the meeting. So, we immediately assign another officer to run the event. Although there was an incident, we still could make it smooth. This first meeting was kinda successful because we got good feedbacks from the guests. Those guests think our event was much better than those of last semester.